HEDLA 2024 Instructions for Speakers and Session Chairs
This document provides information about organization of the meeting
and its oral sessions.
- Presentations must be uploaded to the presentation computer attached to the
speaker's stand.
Use of personal computers for presentations is
disallowed. There will be no exceptions.
Michael McDonald (and occasionally perhaps Li or John Thompson) of the LOC will
be available at the speaker's stand to help uploading individual presentations
to the presentation computer. They will also provide general technical support
for you and your session chair. The same A/V setup will be used on all
conference days.
- The preferred presentation formats are PowerPoint,
PDF, or Keynote. You can submit your presentation to the LOC via email at hedla2024@gmail.com, or use one of file sharing services
(i.e. Dropbox, Google Drive). We strongly discourage last minute downloading of
presentations using the available hotel wifi network.
- Uploaded presentations will be reviewed to make sure they show correctly. This is a
critical step for the session progresses smoothly, and possibly the most time
consuming.
Please meet with your session chair at the speaker's stand 30 minutes before your
session starts to allow for enough time to complete the above process. For
example, speakers in the first morning session should come to the speaker's
stand around 7:35am.
- The presentation computer will be equipped with a mouse and you will be able to use
a virtual pointer using computer’s touchpad.
- A lapel microphone will be provided to overcome any possible issues with the room
acoustics.
- Time allocated for talks varies between 12 and 20 minutes. Please allow some
time for questions and discussions after the talk, for example,
"20 minute talk" is 16 minutes plus 4
minutes questions/discussion
"12 minute talk" is 10 minutes plus 2
minutes questions/discussion
If you have any questions or concerns, please contact us at hedla2024@gmail.com.
HEDLA 2024 Local Organizing Committee